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BOC Agenda for April 24th, 2018

A. INSPIRATIONAL

Minister Justin Giboney, Greater Piney Grove Baptist Church

PLEDGE OF ALLEGIANCE

Commissioner Larry Johnson - District 3

B. PRESENTATIONS

The American Cancer Society Relay for Life of DeKalb County
Green Community Certified Silver Award (2017-2021)
Child Abuse Prevention Month
Boys and Girls Club Week

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Planning & Sustainability
“DECISION ONLY” ITEMS – NO PUBLIC HEARING

2018-1508
COMMISSION DISTRICT(S): 3 & 6
D2. Z 18 21945 Benjamin Leininger

(1/9/18 Planning Commission: Full cycle deferral per staff
recommendation to the Board of Commissioners)
(1/23/18 Board of Commissioners - Zoning Meeting: deferred.)
(3/6/18 Planning Commission: approved with conditions per staff
recommendation to the Board of Commissioners - Zoning Meeting)
(3/27/18 Board of Commissioners - Zoning Meeting: deferred 30 days)


E. APPEALS

NONE

F. APPOINTMENTS

NONE

G. CONSENT AGENDA

Clerk to the Board of Commissioners and CEO

2018-1850
Commission District(s): All
Approval of Minutes of the Regular Meeting of February 13, 2018

(4/17/18 Committee of the Whole: Accepted to the BOC agenda -
Consent)


2018-1916
Commission District(s): All
Approval of Minutes of the Regular Meeting of February 27, 2018

(4/17/18 Committee of the Whole: Accepted to the BOC agenda -
Consent)


Community Development

2018-1916
Commission District(s): All
2018 CDBG Youth Set-Aside Fund for Summer Voucher Program - No
Cost to County

(4/17/18 Committee of the Whole: Accepted to the BOC agenda -
Consent)


2018-1888
Commission District(s): Serves All
Contract with Friends of Disabled Adults and Children Too, Inc. -
Renovation of Facility - Using CDBG Funding

(4/17/18 Committee of the Whole: Accepted to the BOC agenda -
Consent)


Finance

2018-1938
Commission District(s): All Commission Districts
Revise the net proceeds from the Pleasantdale Park transaction to
account for $3,511 in closing costs related to the purchase of 2.4 acres of
Margaret Harris Comprehensive School and 2.8 acres of Rehoboth Park
approved on 12/5/2017.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda -
Consent)


Recreation, Parks and Cultural Affairs

2018-1935
Commission District(s): ALL
2018 Summer Food Service Program

(4/17/18 Committee of the Whole: Accepted to the BOC agenda -
Consent)

H. PRELIMINARY ITEMS

Chief Executive Office

2018-1974
Commission District(s): All
Appropriation of Anticipated SPLOST Funds in Accordance with the
Referendum Approved by the Voters on November 7, 2017.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the FAB-Finance, Audit & Budget Committee)
(4/17/18 FAB-Finance, Audit & Budget Committee: recommended
holding in committee to the Board of Commissioners)


Facilities Management

2018-1933
Commission District(s): All
A.R.T Station Lease Agreement

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PECS-Planning, Economic Development & Community
Services Committee)


Purchasing & Contracting

Purchasing & Contracting - to OPS Committee

2018-1790
Commission District(s): All
CO - Disaster Recovery & Sewage Cleaning Services (Annual Contract with
2 Options to Renew): Contract No. 1048832 for use by the Departments of
Watershed Management (DWM) and Facilities Management (FM). This
contract consists of disaster recovery cleaning and supplementary services
for repairs. Awarded to Bell Restoration Services Inc., dba Servpro of Stone
Mountain/Clarkston. Amount Not To Exceed: $765,000.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the OPS-County Operations)


2018-1861
Commission District(s): All
AP - Additional Purchase - Invitation No. 17-100886 Tandem Axle CNG
Powered Manual Automated Side Loader, Refuse Collection Truck with 28
Cubic Yard Compaction System: for Public Works - Fleet Management to
be used by Public Works - Sanitation. Consists of (10) ten units used for
residential garbage collection. Amount Not To Exceed: $3,441,680.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the OPS-County Operations)

2018-1866
Commission District(s): ALL
REN - Supply and Service of Feminine Hygiene Disposal Units (Annual
Contract - 1st Renewal of 2 Options to Renew): Contract No. 1064963 for
use by the Department of Facilities Management (FM). Consists of
providing feminine hygiene disposal units. Awarded to Southern Textile
Rental Services, Inc. Amount Not To Exceed: $144,000.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the OPS-County Operations)


2018-1874
Commission District(s): ALL
CO - Change Order No. 1 to Contract Nos.: 1025662, 1023197 and
1031586 for Architectural and Engineering Design Services (Multi-year
Contract): for the Departments of Facilities Management (FM) and
Recreation, Parks and Cultural Affairs (RPCA). Consists of the provision of
architectural and engineering design services for various facilities projects.
Awarded to AMEC Foster Wheeler Environment & Infrastructure, Inc.,
Brown Design Group, Inc. and Pond & Company. Total Amount Not To
Exceed: $2,800,000.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned)


2018-1876
Commission District(s): ALL
C - Cancellation of Contract No. 995564 for Landscape Maintenance
Services for use by Recreation, Parks and Cultural Affairs (RPCA).
Consists of providing landscaping and maintenance services for County
public grounds and park sites. This request is to terminate for convenience
with Dante’s Lawn Manicures and award their sites to Artscape, Inc.
Monthly Amount Not To Exceed: $30,000.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PECS-Planning, Economic Development & Community
Services Committee)


Purchasing & Contracting - to PWI Committee

2018-1724
Commission District(s): All
LB - Invitation No. 17-100891 Manhole Casting and Accessories (Annual
Contract with 2 Options to Renew): for use by the Department of
Watershed Management (DWM). Consists of supplying manhole castings
and accessories. Recommend award to the lowest, responsive and
responsible bidder: Delta Municipal Supply Company. Amount Not To
Exceed: $288,081.85.

(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval. to the Board of Commissioners)
(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)


2018-1744
Commission District(s): All
REN - Sodding, Sprigging and Sod (Annual Contract - 2nd Renewal of 2
Options to Renew): Contract No. 1010815 for use by Public Works - Roads
& Drainage (R&D) and the Departments of Watershed Management
(DWM) and Recreation, Parks and Cultural Affairs (RPCA). This contract
consists of providing various types of sod, sprigs and installation of sod.
Awarded to A.S.A.P. Landscape Management Group. Amount Not To
Exceed: $465,000.00.

(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval. to the Board of Commissioners)
(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)


2018-1829
Commission District(s): All
LB - Invitation No. 17-100857 Sewer Rods and Accessories (Annual
Contract with 2 Options to Renew): for use by the Department of
Watershed Management (DWM). Consists of supplying sewer rods and
accessories. Recommend award to the sole, responsive and responsible
bidder: P & H Supply Company. Amount Not To Exceed: $391,205.75.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)
(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval. to the Board of Commissioners)


2018-1867
Commission District(s): All
LB - Invitation No. 17-100909 Machine Shop Services (Annual Contract
with 2 Options to Renew): for use by the Department of Watershed
Management (DWM). Consists of machine shop services to repair
gearboxes, milling, drilling and hydraulic press machines operated at the
wastewater plants and lift stations. Recommend award to the lowest,
responsive and responsible bidder: Cole Technology, Inc. Amount Not To
Exceed: $999,227.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)
(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval. to the Board of Commissioners)


2018-1868
Commission District(s): All
CO - Change Order No. 1 to Contract Nos.: 973194, 973196, 973200 and
973232 PVC Sewer Pipes and Accessories (Annual Contract with 2 Options
to Renew): for use by the Department of Watershed Management (DWM).
These contracts consist of providing PVC sewer pipes and fittings for use in
water line replacements and repairs. Awarded to Core & Main, Ferguson
Waterworks, Fortiline Waterworks and FM Shelton Inc. Total Amount Not
To Exceed $392,000.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)
(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval. to the Board of Commissioners)


2018-1869
Commission District(s): All
LB - Invitation No. 18-100918 Purchase of Mobile Office Trailers (Annual
Contract with 2 Options to Renew): for use by Public Works-Sanitation.
Consists of providing two (2) new mobile office trailers to be located at the
North Collection Lot and the Seminole Road Landfill. Recommend award
to the lowest, responsive and responsible bidder: Mobile Modular
Management Corp. Amount Not To Exceed: $185,728.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)
(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval. to the Board of Commissioners)


2018-1878
Commission District(s): All
LB - Invitation No. 18-100917 Rock Crushing - Asphalt, Concrete and
Stone (Annual Contract with 2 Options to Renew): for use by Public Works
- Sanitation. Consists of crushing rock, granite, stone and hauling materials
to and from the Seminole Road Landfill. Recommend award to the lowest,
responsive and responsible bidder: Quiet Link, LLC. Amount Not To
Exceed: $260,000.00.

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)
(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval. to the Board of Commissioners)


2018-1972
Commission District(s): All
CO - Change Order No. 1 to Contract Nos.: 971933, 971934 and 971935
for Sewer System Cleaning (Annual Contract): for use by the Department of
Watershed Management (DWM). Consists of cleaning the sewer system of
spills and helping to prevent future spills. Awarded to Crawford Enterprises,
Inc., Pipe Logistics, Inc. and Southeast Pipe Survey, Inc. Total Amount Not
To Exceed: $3,240,000.00

(4/17/18 PWI-Public Works & Infrastructure Committee: recommended for
approval upon receipt of additional information to the Board of
Commissioners)
(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)


2018-1986
Commission District(s): All
CO - Change Order No. 1B to Contract No. 14-902800 Consent Decree
Program Management Services: for use by the Department of Watershed
Management (DWM). Awarded to CH2M Hill Engineers, Inc. Amount Not
To Exceed: $1,886,848.00

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)

I. ITEMS FOR DECISION BY THE BOARD

Planning and Sustainability

2018-1533
Commission District(s): All
An Ordinance to Amend Chapter 15 of the DeKalb County Code
regarding Business Occupancy Taxes

(1/16/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PECS-Planning, Economic Development & Community
Services Committee)
(1/23/18 Board of Commissioners: deferred)
(1/23/18 PECS-Planning, Economic Development & Community
Services Committee: no official recommendation)
(3/13/18 PECS-Planning, Economic Development & Community
Services Committee: no official recommendation)
(3/27/18 PECS-Planning, Economic Development & Community
Services Committee: no official recommendation)
(3/27/18 Board of Commissioners: deferred)


Purchasing & Contracting

Purchasing & Contracting - to PWI Committee

2018-1657
Commission District(s): ALL
LB - Invitation No. 17-100913 for Sidewalks and Roadways (Multiyear
Contract): for use by Public Works - Transportation and Recreation, Parks
and Cultural Affairs (RPCA). Consists of sidewalks, drainage improvements
and minor road improvements. Recommend award to the lowest, responsive
and responsible bidders: Autaco Development and SD&C, Inc. Total
Amount Not To Exceed: $9,000,000.00.

(4/3/18 Committee of the Whole: Accepted to the BOC agenda and assigned
to the PWI-Public Works & Infrastructure Committee)
(4/3/18 PWI-Public Works & Infrastructure Committee: recommended
holding in committee to the Board of Commissioners)
(4/10/18 Board of Commissioners: deferred)

2018-1757
Commission District(s): All
CO - Change Order No. 3 to Contract No. 1063708 Professional Consulting
Services to DeKalb County Office of the Chief Executive Officer: for use by
the Office of the Chief Executive Officer (CEO) and the Department of
Watershed Management (DWM). This contract consists of providing
consulting services to review the County’s Consent Decree Program.
Awarded to VNF Solutions, LLC. Amount Not To Exceed: $100,000.00.

(3/20/18 Committee of the Whole: Accepted to the BOC agenda and
assigned to the PWI-Public Works & Infrastructure Committee)
(3/20/18 PWI-Public Works & Infrastructure Committee: recommended
holding in committee to the PWI-Public Works & Infrastructure Committee)
(3/27/18 Board of Commissioners: deferred 2 weeks to the PWI-Public
Works & Infrastructure Committee)
(4/3/18 PWI-Public Works & Infrastructure Committee: recommended
holding in committee to the Board of Commissioners)
(4/10/18 Board of Commissioners: deferred 2 weeks)
(4/17/18 PWI-Public Works & Infrastructure Committee: recommended
holding in committee to the Board of Commissioners)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.